Work Organisation

2.3. WORK ORGANIZATION DURING THE EVENTS

2.3.1. At written order of the Lessee, the Project Manager organizes the works and services rendered by the

          Lessor as stated in the Lease Agreement. At least 30 days before the commencement of the Lease Period

          the EXPO XXI Technical Director approves the initial plan and the type of construction design, electrical

         connection, details related with organization of the Event and other matters.

2.3.2. If needed are unusual services, higher power connections, or the presentations requiring special permission

         and other individual orders, the Lessee should notify of them the Project Manager as early as possible.

          Delayed notification of the request for such services may result in such requests not being met.

2.3.3. The Lessee is obliged, no later than 14 days before the installation, to present for approval of the EXPO XXI

          Technical Director the relevant documents connected with the Event in 2 copies, in particular:

2.3.3.1. Schedule of the assembly – preparatory works before the Event

2.3.3.2. The architectural design of the construction for the Subject of the Lease, approved by the person or entity

           owning the relevant qualifications in fire safety.

2.3.3.3.In the case of the Event being fair or similar event, a list of the participating companies with the

            following information:

2.3.3.3.1. the name and stand number,

2.3.3.3.2. number of square meters for each stand,

2.3.3.3.3. name of the company constructing the stand.

2.3.3.4. Electrical installation design, indicating the required power and location of the three-phase equipment,

             location of special lines and teletechnical equipment.

2.3.3.5. Water and sewage installation design.

2.3.3.6. Relevant certificates and attestations on the non-flammability of the materials used for the construction of

             the stands, if they use the services of companies, with whom The lessee has not signed a cooperation

             contract.

2.3.3.7. Samples of the ID badges used for the duration of the Event.

2.3.3.8. Schedule of the transport logistics and loading / unloading works.

2.3.4. Technical and organizational conditions for constructing the stands:

2.3.4.1. If the Lessee constructs the stand for the Event themselves or subcontracts a company, with whom the    

             Lessor does not have a cooperation agreement, they are obliged to obtain the consent of the Lessor to

             carry out the construction.

2.3.4.2. During the assembly and dismantling works in the area of his own stand, the Lessee / Client is authorized

             to carry out only the necessary assembly works as well as the final retouching. Basic works (carpentry,

             painting, etc.) connected with the preparation of the stands or exhibits may not be carried out. Welding,

             wood, plaster polishing and any other dust inducing works are specifically forbidden.

2.3.4.3. In the case the Lessee or the Client violates point 2.3.4.2 of the Rules and Regulations, the Lessor is

             authorized to cease the assembly of the stand.

2.3.4.4. The exhibition stands together with the equipment and exhibits aswell as advertisement displays must be

             set-up in such a way as not to create danger to public safety and order, in particular to the lives and

             health of persons present on Warsaw EXPO XXI Centre grounds.

2.3.4.5. During the assembly and dismantling, Lessee and the Clients themselves are not allowed to connect or

             disconnect power appliances to the EXPO XXI Centre (power network in media channels and in walls).

2.3.4.6. The Lessee is obliged to carry out electrical works according to the plan approved by the EXPO XXI

             Technical Director. All connections may be carried out solely by the employees of the EXPO XXI Technical

             Director or by an authorized sub-contractor of the Lessor.

2.3.4.7. Construction elements, in particular: facia, banners, marquees, stand and exhibit description and trade-

             mark signs may not cross over the allocated exhibition space, block any passages and exits as well as   

             the approved height of the construction.

2.3.4.8. Attaching stand elements, boards, flags, advertisements, decorations, etc. to Hall constructions (ceiling,

             walls, railings, balustrades, windows, etc.) is forbidden without the prior consent of the Lessor.

2.3.4.9. Before the opening of the Event the Lessee and the Participants must dispose of rubbish and empty

             packages from the stands and the surrounding areas left after assembly. In the event of nonperformance

             of the above cleaning works, the Lessor will order their removal at the risk and expense of the Lessee.

2.3.4.10.The Lessee is obliged to maintain daily tidiness for the duration of the Event. Cleaning should be done

             daily before opening or after closing the Event to visitors.

2.3.4.11.For the duration of the Event the Lessee must provide technical staff responsible for the efficient

             functioning of the constructed trade stands, decorations, equipment and other exhibition elements.

2.3.4.12.The Lessee should carry out assembly and dismantling works for the Event according to the previously

              approved architectural design of the construction and as well as with respect to safety regulations, in

              particular the fire protection regulation, in accordance with professional principles and in respect to

              Warsaw EXPO XXI interiors.

2.3.4.13.Lessee is obliged to enforce the following from the Clients:

2.3.4.13.1. deliver the exhibits and auxiliary materials to the area of the Event and remove them after closing of

              the Event,

2.3.4.13.2. prepare the stands,

2.3.4.13.3. dismantle the stands within the period and time indicated in the Lease Agreement.

2.3.4.14.Loading and unloading goods:

2.3.4.14.1. For safety and organizational reasons, loading, unloading and transport of goods as well the assembly

              and dismantling of construction on the grounds of the Warsaw EXPO XXI Centre with the help of

              driveroperated vehicles and machinery such as cranes, forklift trucks, sky lifts, working platforms, etc.

              may be carried out solely by companies authorized by the Lessor, including the Lessee forwarding agent.

2.3.4.14.2. The use of mechanical equipment by companies other than those mentioned above must have the

              prior written approval of the Lessor,

2.3.4.14.3. The exclusive right to use manual transport trucks, pallet lift trucks etc. on the grounds of the Warsaw

               EXPO XXI Centre have the following: exhibitors – to service their own stands - to service their own

               stands, the Lessee – to his own needs, companies authorized by the Lessor.

2.3.5. The same regulations apply to Open Area.

2.3.6. Dismantling the Event:

2.3.6.1. The Lessee is obliged to complete the dismantling in accordance with the time agreed upon in the Lease

          Agreement.

2.3.6.2. The completion of works specifically includes the removal of the exhibits, construction elements, floor

           covering together with tapes and advertisements of the Event.

2.3.6.3. In case of exceeding the Lease Period, the Lessee shall be charged the costs of the extended operation

         of the Warsaw EXPO XXI Centre as well as the costs of removing the remaining elements of the Event.

2.3.6.4. The Lessee or the Client should possess the relevant customs clearance and transport documents for

          exhibits imported from abroad for the duration of the Event.

2.3.6.5. After completion of the disassembly, the Lessee is obliged toremove all elements of the stand,

          decorations and exhibition elements outside the grounds of the Warsaw EXPO XXI Centre.

Additional fees for the removal and waste utilization will be calculated for elements of the stand, decorations and exhibition elements left after the disassembly of the stand.