Work Organisation

2.3. Organization of work during the Event

2.3.1. The Project Manager organizes the works and services rendered by EXPO

XXI as stated in the contract, on the written request by the Organizer’s

request. At least 30 days before the set-up date the Technical Manager

must approve the draft plan of the constructional design, diagrams of

electrical connections, details involved in organization of the Event and

other arrangements.

2.3.2. If unusual services or higher power connections are needed, or

presentation of products requires special permission, or there are other

individual requests, the Organizer should notify the Project Manager as

early as possible. Delayed notification may result in such requests not

being met.

2.3.3. Not later than 14 days before the set-up the Organizer must present

appropriate documents in 2 copies for the approval of the Technical

Manager, especially :

2.3.3.1. Timetable of assembly and preparation works for the Event

2.3.3.2. Architectural drawings of the design for the rented space

2.3.3.3. Drawings of electrical installations, indicating required power and

location of three-phase equipment, location of special lines and

telecommunication equipment

2.3.3.4. Drawings of water and sewage installations

2.3.3.5. Appropriate certificates and attestations that the materials used

in building the stands are inflammable, if the Organizer employs

companies with whom EXPO XXI does not have a co-operation

contract

2.3.3.6. Samples of Identity Cards used for the duration of the Event

2.3.3.7. Timetable of transport logistics and loading / unloading works

2.3.4. Technical and organizational conditions for building the stands :

2.3.4.1. If the Organizer construct the stands himself or sub-contracts

to the company with whom EXPO XXI does not have

a co- operation contract, the Organizer has to obtain a permission

from EXPO XXI.

2.3.4.1.1. Use of EXPO XXI infrastructure, especially of electrical

power, water, sewage and sanitary facilities , during the

set-up of stands

2.3.4.1.2. rubbish disposal

2.3.4.1.3. general security

2.3.4.2. During the agreed time for set-up dismantling in the rented space

the Organizer may carry out only necessary assembly works and

final retouching. The Organizer may not carry out basic work

(carpentry, painting, etc.) needed for the preparation of stands

or exhibits. Welding, wood, plaster polishing and any other dust

inducing works are specifically forbidden.

2.3.4.3. If the Organizer infringes § 2.3.4.2. of the Rules & Regulations

EXPO XXI has the right to stop the stand set-up.

2.3.4.4. The exhibition stands together with the equipment, exhibits and

advertisement display must be set-up in such a way not create

danger to public safety and order, in particular to lives and health

of persons present on EXPO XXI grounds.

2.3.4.5. During set-up and dismantling the Organizer and Participants are

not allowed access to/from EXPO XXI power network in media

channels and in walls. All necessary connections to/from has to be

performed by EXPO XXI employee or their authorized contractor.

2.3.4.6. The Organizer should carry out electrical works according to plan

approved by the EXPO XXI Technical Department.

2.3.4.7. The stand building elements such as frissons, marquees, flags,

stand markings, exhibit signs and trade-mark signs may not cross

over the allocated exhibition space and agreed stand height, or

block in any way passages and exits.

2.3.4.8. Attaching the elements of stand decorations, advertisements,

flags, etc. to pavilion construction (ceiling, walls, railings,

balustrades, windows, etc.) is forbidden without the previous

agreement.

2.3.4.9. Before the opening of the Event the Organizer must dispose of

rubbish and empty packages from the stands and the surrounding

areas. If not, they will be removed at the Organizer’s cost and risk

by EXPO XXI.

2.3.4.10. For the duration of the Event the Organizer is responsible for

keeping the area tidy. Cleaning should be done every day before

opening or after closing hours of the Event.

2.3.4.11. For the duration of the Event the Organizer must provide

technical staff responsible for efficient functioning of exhibition..

2.3.4.12. The Organizer should carry out set-up and dismantling work

according to the approved architectural plan and with respect to

EXPO XXI interiors.

2.3.4.13. The Organizer is responsible for providing by Participants

the following:

2.3.4.13.1. to deliver for the Event exhibits and additional

materials and to remove them after closing

of the Event,

2.3.4.13.2. ready stands,

2.3.4.13.3. to dismantle stands in time stated in the contract

2.3.4.14. Loading and unloading of goods:

2.3.4.14.1. For safety and organizational reasons cranes, driver-

operated fork-lift trucks, working platforms and similar

industrial vehicles for loading, unloading and transport

and for construction and dismantling may be used on

the exhibition grounds only by the carrier authorized

by EXPO.

2.3.4.14.2. Use of mechanical equipment by other companies

than mentioned above, has to be agreed with EXPO

in written.

2.3.4.14.3. Use of pallet lift trucks, hand push trolleys and other

similar equipment inside of EXPO exhibition halls is

allowed only for exhibitors to equip their own stand,

EXPO clients to equip organized event and for

companies authorized by EXPO.

2.3.5. The same regulations apply to outdoor and indoor expositions.

2.3.6. Dismantling the Event

2.3.6.1. The Organizer must ensure that all structures are dismantled

within the time agreed in the contract.

2.3.6.2. The above relates specifically to removal of exhibits, building

elements, floor covering together with tapes and advertisements

of the Event.

2.3.6.3. If dismantling works are not completed on time the Organizer will

incur the cost of extended space rental as agreed in the contract

as well as the cost of clearing away any remaining elements.

2.3.6.4. Customs clearance has to be arranged exhibits belonging to

foreign Participants.

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