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 Stand construction |
Stand construction
3. STAND CONSTRUCTION AND EQUIPMENT 3.1. MTG provides services consisting in the construction and equipping of exhibition stands, in accordance with the Application Form. An Exhibitor may order exhibition space together with a STANDARD or STANDARD PLUS shell scheme and equipment or commission MTG to build an MTG custom-designed stand. 3.2. The construction of stands with standard equipment, as well as the design and construction of custom- designed stands at EUROPOLTECH shall be performed by ExpoStyl, the General Shell Scheme Contractor, registered in Warsaw. 3.3. To meet the needs of the Exhibitors at EUROPOLTECH, ExpoStyl - the General Shell Scheme Contractor offers free advisory services as regards the configuration of STANDARD and STANDARD PLUS stands and the design/ equipment of custom- designed stands, as well as co-ordinates the all the works related to stand construction and equipment. 3.4. The minimum stand area for all variants is 9m2. The fee for the minimum STANDARD stand with shell scheme covers: - space rental for the duration of the Fair, stand setup and dismantling - white stand walls, - navy blue fascia board with company name and stand number in white upper-case lettering (max. 20 characters, excluding logo). - navy blue carpet floor covering inside the stand, - stand equipment: a reception counter, a table, two chairs, 1m x 1m storage room with a curtain, a shelf in the storage room, a clothes rack, a litter bin, - one spotlight (150 W halogen) per each 3m2 of exhibition space, - one double 230 V electric socket in the storage room (the fee for a standard stand does not cover the cost of electrical connection or electricity consumption),
The fee for the minimum stand with STANDARD PLUS equipment covers: - space rental for the duration of the Fair, stand setup and dismantling, - front of stand made using the MAXIMA LIGHT system - white internal walls, - navy blue fascia board with company name and stand number in white upper-case lettering (max. 20 characters, excluding logo). - navy blue carpet floor covering inside the stand, - stand equipment: a reception counter, a table, two chairs, 1m x 1m storage room with a curtain, a shelf in the storage room, a clothes rack, a litter bin, - one spotlight (150 W halogen) per each 3m2 of exhibition space, - one double 230 V electric socket in the storage room (the fee for a standard stand does not cover the cost of electrical connection or electricity consumption) If you purchase a STANDARD or STANDARD PLUS booth of more than 9 m2, you can select extra booth equipment worth up to EUR 20 for every extra 3 m2 of floor space ordered. If you choose not to select extra equipment, you will not be entitled to a discount or exchange for other exhibition services. Exhibitors have an unlimited right to enhance their booths with furnishings provided in the Extra Equipment Price List, at the prices listed therein. 3.5. MTG shall present STANDARD I STANDARD PLUS stand designs for approval to the Exhibitors. The Exhibitors shall accept the presented designs or put forward their comments in writing. Changes to the stand design can be reported no later than 21 days prior to the commencement of the Fair. Any changes made after this deadline shall be implemented in the order of their submission, as far as possible and subject to the technical conditions and at an extra charge. 3.6. A Protocol of Transfer and Receipt signed during the handing over of the stand by MTG to the Exhibitor’s representative shall be the confirmation of the completion of the construction and furnishing service of the exhibition stand. 3.7. The Exhibitor shall be liable for any missing components or damage to the stand or the furnishings and shall be responsible for covering the cost of repairs or purchase of the damaged or missing components of the stand. An assessment of the damage to or loss of property shall be performed by a commission nominated by MTG in the presence of a representative of the Exhibitor. 3.8. If exhibition space without a booth is ordered, the Exhibitor may construct and equip the stand by themselves or contract this out to an external company. Should the Exhibitor commission the construction to an external company, there shall be an obligation to pay a handling charge of EUR 8.00 + 22% VAT per 1 m2 of booth area for using the exhibition infrastructure at the time of stand setup and dismantling. A VAT invoice shall be issued to cover the handling charge. 3.9. Prior to the commencement of the stand setup, the Exhibitor is obliged to discuss and obtain a written approval of the stand design, electrical wiring and setup schedule from ExpoStyl – the General Shell Scheme Contractor. While constructing and equipping their stands, the Exhibitors are obliged to follow the Regulations of the EXPO XXI Warsaw International Expocentre, especially the setup and dismantling dates, the required certificates on slow-burning properties of the materials used, the ban on welding work and grinding of materials. The Exhibitors are obliged to comply with the common legally binding construction, assembly and fire regulations. Should the above requirements not be met by an Exhibitor, MTG has the right to suspend the construction of the stand. No elements of the booth can protrude beyond the area of the stand. 3.10. Electrical, water and sewage connections to the stand shall be performed exclusively by services authorised by MTG. Any arbitrary connection of wiring systems to and from the power system is prohibited. The wiring and equipment to be installed must have anti-shock protection, while the distribution board must be equipped with a residual current circuit breaker. 3.11. The fixing of advertisements, banners and stand components to pillars, ceilings, walls and floors requires MTG’s written consent. At the same time it is forbidden to fix any elements permanently to the booth walls and structural components. 3.12. MTG reserves the right to any possible use of the external walls of the Exhibitor’s stand. 
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