Terms of payment

 

2. FEES AND TERMS OF PAYMENT

2.1.   The prices for the rental of the exhibition space, registration fees and other services performed for the  

         Exhibitors at EUROPOLTECH are set in EUR.

2.2.   Exhibitors with registered office in Poland shall make payments in PLN according to the EUR exchange mid-r

         ate announced by the National Bank of  Poland on the day when the payment is made.

2.3.   Fees for participation in the Fair:

         a. registration fee                                    c. stand construction and equipment fee

         b. exhibition space rental fee                  d. extra service fee

2.4.   The registration fee for Exhibitors shall be the equivalent of EUR 330 + 22%  VAT and the equivalent of EUR

         280 + 22% VAT for Co-exhibitors. The registration fee covers the cost of: advertising and promotion of the

         event in the media, the participation of the company’s representative in an event  which accompanies the

         Fair - Exhibitors’ Meeting (venue rental, entertainment, catering), symposiums and presentations (venue

         rental, speakers’ fees, catering), the publication of the EUROPOLTECH Exhibition Catalogue, exhibitor /

         service passes and the car park pass.

2.5.   Exhibition space in the halls has been divided into three pricing zones.

2.6.   The minimum stand area is 9m2. The fee for the minimum stand with standard shell scheme also covers:

          - general decoration of the exhibition facilities and outdoor area

          - cleaning of the gangways and corridors,

          - security and fire protection (during the Fair and on the day before and after the Fair).

2.7.   Exhibitors who submit their application form and make the advance payment  prior to 1 December 2008 shall

         pay the registration fee and 25% of the gross value of the exhibition space and services ordered. Exhibitors

         shall be obliged  to pay the outstanding 75% of the gross value of the order by 20 March 2009. The

         equivalent of the advance payment in PLN shall be calculated according to the EUR exchange mid-rate

         announced by the National Bank of  Poland on the day when the payment is made. MTG shall issue VAT

         invoices which will cover the advance payments made.

         The equivalent of the remaining payment in PLN shall be calculated according to the EUR exchange mid-rate

         announced by the National Bank of  Poland on the day when this payment is made.

2.8    Exhibitors who submit their application form and make the advance payment  after 1 December 2008 but

         prior to 16 January 2009 shall be obliged to pay the registration fee and 50% of the gross value of the

         exhibition space and services ordered.

         Exhibitors shall be obliged to pay the outstanding 50% of  the gross value of the exhibition space and

         services ordered by 20 March 2009.  The equivalent of the advance payment in PLN shall be calculated

         according to the EUR exchange mid-rate announced by the National Bank of  Poland on the day when the

         payment is made. MTG shall issue VAT invoices which will cover the advance payments  made. The equivalent

         of the remaining payment in PLN shall be calculated according to the EUR exchange mid-rate announced by

         the National Bank of  Poland on the day when this payment is made.

2.9.   Exhibitors who submit their application form and make the advance payment  after 16 January 2009 shall be

         obliged to pay the full registration fee and 100% of the gross value of the exhibition space and services

         ordered. The equivalent of the payment in PLN shall be calculated according to the EUR exchange mid-rate

         announced by the National Bank of  Poland on the day when this payment is made. MTG shall issue VAT

         invoices which will cover the advance payments made.

2.10. The final settlement of accounts shall take place by means of an invoice, covering the services provided,

         within 7 days of the conclusion date of the Fair. The equivalent of the payment in PLN shall be calculated

         according to the EUR exchange mid-rate announced by the National Bank of  Poland on the day when the

         invoice is issued.

2.11. Any additional orders on extra equipment and graphics placed by the Exhibitor immediately prior to the

         commencement of the Fair shall be processed by MTG as an express service, only after the amount due has

         been paid at the Fair’s  cash desk. The price of an express service is higher by 50%.    A VAT invoice shall be

         issued to cover the amounts paid at the Fair’s cash desk.

2.12. Bank charges shall be covered by the Exhibitor.

2.13. The exhibition stand may be taken over upon the presentation of proof of  payment for the exhibition space

          and services ordered into the MTG bank account.

2.14. The Payer (the invoice recipient) is the entity which applies for participation in  the Fair – the Orderer (i.e.

          the entity who signs the Application Form). Should the Orderer designate a third party (a physical or legal

          person) as the payer at the filling in and the signing of the Application Form, then the Designated Payer

          should provide a written statement of its acceptance of the Orderer’s liabilities. The liability of the

         Designated Payer and the Orderer towards MTG shall be joint and several.

2.15  Payments for the services performed shall be made to MTG’s bank account.

         

PLN konto: PEKAO SA - IV O/Gdańsk

61 1240 1271 1111 0000 1492 0846

 

EUR bank account: PEKAO SA - IV O/Gdańsk

66 1240 1271 1978 0000 1492 0862, IBAN PL 66

SWIFT CODE: PKOPPLPW

 

USD bank account: PEKAO SA - IV O/Gdańsk

74 1240 1271 1787 0000 1492 0859, IBAN PL 74

SWIFT CODE: PKOPPLPW

 

 

 

 

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