Application

 

1. CONDITIONS OF PARTICIPATION 

 

1.1. Application for participation

1.1.1.   Economic operators – companies invited by name by MTG which offer state-of-the-art devices, equipment

            and technology to support crime  abatement may exhibit at EUROPOLTECH, the International Fair of

            Technology and Equipment for the Police and National Security Services,  while the exhibits on display

            correspond to the thematic scope of the Fair.

1.1.2.   The application for participation may take place following the receipt from MTG of an invitation to enter into

1.1.3.   MTG sends out personal letters of invitation and Application Forms to the selected economic operators –

            companies. A completed set of documents including the Terms and Conditions of Participation, exhibition

            space rental forms and order forms for other exhibition services are available online at  

            www.europoltech.pl. The originals of filled out, printed and signed forms are to be mailed to the MTG head

            office and sent in electronic form to the following e-mail address: europoltech.system.@mtgsa.com.pl.

1.1.4.   The sending of the completed original of the Application Form to the MTG Registered Office is a confirmation

            of the acceptance of the invitation and an expression of readiness to take part in the Fair and is

            tantamount to placing an offer. Only application in writing is treated as binding. The sending of application

            forms by fax or e-mail shall be treated only as information about the Applicant’s intention to take part in a

            Fair.

1.1.5.   The notification of the Applicant’s readiness to take part in the Fair by means of sending the completed

            and signed Application Form should take place by 16 January 2009 at the latest.

1.1.6.   Application Forms sent in after 16 January 2009, i.e. the date set as the Application Deadline, shall be

            considered by MTG subject to the availability of free exhibition space.

1.1.7.   MTG shall inform the Applicant in writing about the acceptance of its application and the conclusion of a

            participation agreement, including the agreement for the rental of exhibition space, by sending a

            Confirmation of Application to the economic operators – companies interested, in which MTG  shall specify:

            the size and type of the assigned space in the pavilion or the  open sector. The date of the Confirmation of

            Application by MTG shall be construed as the Agreement conclusion date. The Application Form, including

            the exhibition service order forms, Terms and Conditions of Participation and the Confirmation of

            Application constitute the Agreement which binds the Exhibitors with MTG.

1.1.8.   MTG shall assign exhibition space taking into account the Applicant’s specifications, as far as possible and

            subject to the organisational and technical conditions.

1.1.9.   MTG reserves the right to change the location, type and size of the exhibition space. If the size, location or

            type of space assigned by MTG in the Confirmation of Application differs from the space ordered, the

            Agreement shall be concluded on the terms specified in the Confirmation of Application. Should the Orderer

            not accept the altered conditions proposed  by MTG, it should make such a statement in writing within 3

            days of the date of the receipt of the Confirmation of Application

1.1.10. MTG reserves the right to change the originally assigned exhibition space specified in the Confirmation of

            Application. In such a case, the Participant of the Fair shall not be entitled to compensation from MTG,

            provided that  the return of the overpayment resulting from the fact of assigning a different type of, or

            smaller space than that originally assigned, takes place within 7 days of the alteration.

1.1.11. MTG reserves the right not to accept an application to take part in the Fair.

 

1.2. Forms of participation.

1.2.1.   It is possible to take part in the Fair as an individual Exhibitor or as a Co-  exhibitor.

1.2.2.   In the Application Form, the Applicants are to provide details concerning the Exhibitor and Co-exhibitor, as

            well as details concerning their exhibition portfolio, including the list of exhibits. The company details

            (name and address, sales portfolio) as provided by the Exhibitor, and the stand location, shall be

            published by MTG in the Exhibitor Catalogue.

1.2.3.   In the case of individual participation, the Entity (Exhibitor) who applies for participation in the Fair on its

            own behalf and account, and who orders exhibition space by signing the Application Form, shall be the

            party to the Agreement with MTG.

1.2.4.   An Exhibitor has the right to enter Co-exhibitors for participation in the Fair.  MTG’s permission for the

            participation of a Co-exhibitor shall be given to the  Applicants in the Confirmation of Application. A Co-

            exhibitor shall have the  rights and obligations of an Exhibitor, in the scope resulting from the       

            registration fee paid, and to conclude other agreements related to the participation in the Fair on its own

            behalf and account. An Exhibitor shall be responsible jointly and severally with the Co-exhibitor for all and

            any obligations towards MTG resulting from the conclusion of these agreements. 

1.2.5.   The exhibition participant shall not have the right to give its exhibition stand to other entities for free use

            or to sublet it without the written consent of MTG.

 

1.3. Cancellation of participation

1.3.1.   The Applicant may cancel its application or withdraw from the concluded Agreement referred to in 1.1.7.

            The cancellation of application or the withdrawal from the Fair Participation Agreement require written form

            under pain of invalidity. Electronic form or a statement sent by fax shall not be considered written form.

1.3.2.   A withdrawal from the Fair Participation Agreement no later than 30 days prior to the commencement of

            the Fair shall create an obligation to pay a handling charge to the value of the full registration fee and

            10% of the total net value of the exhibition space rental and the services ordered, specified  in the

            Application Form. The above amount shall be increased by 22% Value Added Tax. The date of the receipt

            of the letter (containing the statement of  withdrawal) by MTG shall be construed as the date of

            participation cancellation. MTG reserves the right to deduct the handling charge from the advance

            payment.

1.3.3.   The withdrawal from the Fair Participation Agreement later than 30 days prior to the commencement of the

            Fair shall result in an obligation to pay the handling charge to the value of the full registration fee and the

            full amount due for the rental of exhibition space and other services already performed by MTG under

            agreements related to the performance of the Participation Agreement (e.g. the Catalogue entry,

            advertising services, stand construction).

1.3.4.   In the case of withdrawal from the Participation Agreement, the Applicant shall be obliged to return by

            post the original of the “Confirmation of  Application” received from MTG.

1.3.5.   MTG shall be obliged to return the advance payment (remaining after the deduction of the handling

            charge) in the case referred to in 1.3.2 within 14 days of the withdrawal from the Participation Agreement. 1.3.6.   Failure to make the payment referred to in 2.7., 2.8. and 2.9. by 6 April 2009 shall mean that the Exhibitor

            has withdrawn from the participation in the Fair, with effects set out in 1.3.3.

 

 

 

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